How to Send Confirmation Emails with Google Forms

Published in: Google Forms

You have a Google Form and you would like to send an auto-confirmation emails to the person as soon as they submit the form. The autoresponder email message can contain a custom note (like an acknowledgement saying that you have received their form entry)  and also a copy of the form answers that that they have submitted.

These auto-responders are similar to canned responses in Gmail but for Google Forms. You may use the technique for sending welcome messages, acknowledge support requests, and more. Here’s a sample confirmation email that was sent through Google Forms:

A sample auto confirmation email sent through Google Forms A sample auto confirmation email sent through Google Forms

Send a Confirmation Email to the Form Submitter

The other day I got an email from N.Vamsi asking me how to send these confirmation emails using Google Forms?

Would you mind telling me how you have set up auto email updater for inputs taken from Google forms. I have seen your video tutorial on setting up Google forms and getting input values to an email address but auto email responder is something new! Do you have any tutorials for that as well?

This is easy and you can can add the auto-reply feature to your Google Forms in less than a minute. Here are the steps involved:

  1. Create a new Google Form with one or more fields. You can also use an existing form but do make sure you have a field where you would be asking for the email address of the form respondent. This should be a mandatory field.
  2. Install the Google Forms add-on, then go to the add-ons menu inside forms, choose Email Notification for Forms and select Create New Rule.
  3. Enter your name, choose your Gmail alias that you wish to use for sending confirmation emails and check the “Notify Form Submitter” option. Select the form field that you are using to get the email address of the respondent. 
  4. On the next screen, customize the email subject and message as described in the Google Form Email tutorial.

Create the rule and you’re done. When anyone submits the Google Form, they’ll get an automatic confirmation email in HTML format and copy of the email data will also be cc’ed to you so you are in the loop.


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Published in: Google Forms

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Web Geek, Google Developer Expert
Amit Agarwal

Amit Agarwal is a Google Developer Expert in Google Workspace and Google Apps Script. He holds an engineering degree in Computer Science (I.I.T.) and is the first professional blogger in India. He is the developer of Mail Merge for Gmail and Document Studio. Read more on Lifehacker and YourStory

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