Create a Conditional Out of Office Reply in Microsoft Outlook

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Question: Is there a way to add extra conditions to out-of-office replies? I’m on various mailing lists, so I don’t want the out-of-office response to go to people who mail the list, but I also don’t want to unsubscribe and re-subscribe from them all if I can avoid it.

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Answer: The Out-Of-Office Assistant in Microsoft Outlook is only available when you are using Exchange Server email, when you are using Outlook to as a POP3 email client for Gmail or Hotmail.

  1. In Mail, on the Tools menu, click Out of Office Assistant.
  2. Click Add Rule.
  3. Under When a message arrives that meets the following conditions, specify the conditions of the rule that the message must meet for the action to occur.
  4. To specify more conditions, click Advanced, select the options you want, and then click OK.
  5. To specify that this rule must be the last one applied, select the Do not process subsequent rules check box.
  6. Under Perform these actions, select the options you want. You can select more than one option.

Note  If you specify that a message must be deleted, rules that follow the delete rule in the list of rules in the Out of Office Assistant dialog box do not affect the message.

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Web Geek, Google Developer Expert
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Amit Agarwal

Amit Agarwal is a Google Developer Expert in Google Workspace and Google Apps Script. He holds an engineering degree in Computer Science (I.I.T.) and is the first professional blogger in India. He is the developer of Mail Merge for Gmail and Document Studio. Read more on Lifehacker and YourStory

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