How to Add QR Codes in Emails and Google Documents

With Document Studio, you can create employee badges, event tickets, school tags and other types of documents that contain QR Code images.

To get started, go to your source spreadsheet and create a column that will the QR Code. Give it a title, say QR Code Image, and add a formula QRCODE in the first empty cell of that column as shown below.


This will add the QR Code image link to all the cells of your spreadsheet where the source cell is not empty.

Add QR Codes in Google Documents

Click anywhere in the Google document where you wish to insert the QR Code and add the variable field {{QR Code Image}} - the merge process will get the QR code image link from the source sheet and replace it with an image in the generated document.


Add QR Codes in Google Sheets

To add QR Codes in Google Spreadsheet, we use the IMAGE function with the first parameter as the variable field that contains the QR Code image link inside double quotes.

=IMAGE("{{QR Code Image}}", 4, 100, 100)

Remember to merge a few adjacent cells else the QR code image won’t be visible in the generated document.


Add QR Codes in Google Slide Presentations

In the case of Google Slides, add a new text box and type the QR code variable field inside the text box surrounded by double curly braces.

You should also vertically align the text to the top of the enclosed box so that the entire QR code image is visible.


Add QR Codes in Email Notifications

To add QR Code images in your email templates, add the HTML <img> tag with source set to the variable field that contains the QR Code.

<img src="{{QR Code Image}}" alt="QR Code" />


Amit Agarwal

Amit Agarwal

Google Developer Expert, Google Cloud Champion

Amit Agarwal is a Google Developer Expert in Google Workspace and Google Apps Script. He holds an engineering degree in Computer Science (I.I.T.) and is the first professional blogger in India.

Amit has developed several popular Google add-ons including Mail Merge for Gmail and Document Studio. Read more on Lifehacker and YourStory


Awards & Titles

Digital Inspiration has won several awards since it's launch in 2004.

Google Developer Expert

Google Developer Expert

Google awarded us the Google Developer Expert award recogizing our work in Google Workspace.

ProductHunt Golden Kitty

ProductHunt Golden Kitty

Our Gmail tool won the Lifehack of the Year award at ProductHunt Golden Kitty Awards in 2017.

Microsoft MVP Alumni

Microsoft MVP Alumni

Microsoft awarded us the Most Valuable Professional (MVP) title for 5 years in a row.

Google Cloud Champion

Google Cloud Champion

Google awarded us the Champion Innovator title recognizing our technical skill and expertise.

Email Newsletter

Sign up for our email newsletter to stay up to date.

We will never send any spam emails. Promise.