How to Add QR Codes in Emails and Google Documents

Published in: Document Studio - QR Codes

With Document Studio, you can create employee badges, event tickets, school tags and other types of documents that contain QR Code images.

To get started, go to your source spreadsheet and create a column that will the QR Code. Give it a title, say QR Code Image, and add a formula QRCODE in the first empty cell of that column as shown below.


This will add the QR Code image link to all the cells of your spreadsheet where the source cell is not empty.

Add QR Codes in Google Documents

Click anywhere in the Google document where you wish to insert the QR Code and add the variable field {{QR Code Image}} - the merge process will get the QR code image link from the source sheet and replace it with an image in the generated document.


Add QR Codes in Google Sheets

To add QR Codes in Google Spreadsheet, we use the IMAGE function with the first parameter as the variable field that contains the QR Code image link inside double quotes.

=IMAGE("{{QR Code Image}}", 4, 100, 100)

Remember to merge a few adjacent cells else the QR code image won’t be visible in the generated document.


Add QR Codes in Google Slide Presentations

In the case of Google Slides, add a new text box and type the QR code variable field inside the text box surrounded by double curly braces.

You should also vertically align the text to the top of the enclosed box so that the entire QR code image is visible.


Add QR Codes in Email Notifications

To add QR Code images in your email templates, add the HTML <img> tag with source set to the variable field that contains the QR Code.

<img src="{{QR Code Image}}" alt="QR Code" />


📮  Subscribe to our Email Newsletter for Google tips and tutorials!
Published in: Document Studio - QR Codes

Looking for something? Find here!

Meet the Author

Web Geek, Google Developer Expert
Amit Agarwal

Amit Agarwal is a Google Developer Expert in Google Workspace and Google Apps Script. He holds an engineering degree in Computer Science (I.I.T.) and is the first professional blogger in India. He is the developer of Mail Merge for Gmail and Document Studio. Read more on Lifehacker and YourStory

Get in touch

Google Add-ons

Do more with your Gmail and GSuite account

We build bespoke solutions that use the capabilities and the features of Google Workspace for automating business processes and driving work productivity.

  1. Mail Merge with Attachments
    Send personalized email to your Google Contact with a Google Sheet and Gmail
  2. Save Emails and Attachments
    Download email messages and file attachments from Gmail to your Google Drive
  3. Google Forms Email Notifications
    Send email notifications to multiple people when a new Google Form is submitted
  4. Document Studio
    Create beautiful pixel perfect documents merging data from Google Sheets and Google Forms
  5. Creator Studio for Google Slides
    Turn your Google Slides presentations into animated GIFs and videos for uploading to YouTube