How to Data Merge Select Rows in Google Sheet

Published in: Document Studio

Document Studio, by default, will merge all rows that are present in a Google Sheet except those where the Document URL column is not blank meaning the document has already been generated and would not be generated again.

If you are using Document Studio to send emails, it will also skip rows where the Email Status column is not blank meaning the emails have already gone out to the intended recipients in the row and they won’t be sent a duplicate email.

You can also use Filters in Google Sheets to merge only a set of rows in Google Sheet and not merge every single row. For instance, if you have invoice data in a Google Sheet, you can choose to process only rows where the due date is more than 100 days or where the invoice amount in more than a specific amount.

In our following example, we have a database of customer and we only wish to merge documents for customers that are in the New York City.


To get started, go to the Data menu in the Google Sheet and choose Filter.

Next, click the filter arrow in the City column to specify a condition. We’ll use the “Filter by Condition” and choose “Text Contains” or “Text is Exactly” filter setting the value to New York.


The sheet will only show filtered rows in the view. Document Studio will now only merge documents for the filtered visible rows.

Published in: Document Studio

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Web Geek, Google Developer Expert
Amit Agarwal

Amit Agarwal is a Google Developer Expert in Google Workspace and Google Apps Script. He holds an engineering degree in Computer Science (I.I.T.) and is the first professional blogger in India. He is the developer of Mail Merge for Gmail and Document Studio. Read more on Lifehacker and YourStory

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