How to Data Merge Select Rows in Google Sheet

Published in: Document Studio

Document Studio, by default, will merge all rows that are present in a Google Sheet except those where the Document URL column is not blank meaning the document has already been generated and would not be generated again.

If you are using Document Studio to send emails, it will also skip rows where the Email Status column is not blank meaning the emails have already gone out to the intended recipients in the row and they won’t be sent a duplicate email.

You can also use Filters in Google Sheets to merge only a set of rows in Google Sheet and not merge every single row. For instance, if you have invoice data in a Google Sheet, you can choose to process only rows where the due date is more than 100 days or where the invoice amount in more than a specific amount.

In our following example, we have a database of customer and we only wish to merge documents for customers that are in the New York City.


To get started, go to the Data menu in the Google Sheet and choose Filter.

Next, click the filter arrow in the City column to specify a condition. We’ll use the “Filter by Condition” and choose “Text Contains” or “Text is Exactly” filter setting the value to New York.


The sheet will only show filtered rows in the view. Document Studio will now only merge documents for the filtered visible rows.

📮  Subscribe to our Email Newsletter for Google tips and tutorials!
Published in: Document Studio

Looking for something? Find here!

Meet the Author

Web Geek, Google Developer Expert
Amit Agarwal

Amit Agarwal is a Google Developer Expert in Google Workspace and Google Apps Script. He holds an engineering degree in Computer Science (I.I.T.) and is the first professional blogger in India. He is the developer of Mail Merge for Gmail and Document Studio. Read more on Lifehacker and YourStory

Get in touch

Google Add-ons

Do more with your Gmail and GSuite account

We build bespoke solutions that use the capabilities and the features of Google Workspace for automating business processes and driving work productivity.

  1. Mail Merge with Attachments
    Send personalized email to your Google Contact with a Google Sheet and Gmail
  2. Save Emails and Attachments
    Download email messages and file attachments from Gmail to your Google Drive
  3. Google Forms Email Notifications
    Send email notifications to multiple people when a new Google Form is submitted
  4. Document Studio
    Create beautiful pixel perfect documents merging data from Google Sheets and Google Forms
  5. Creator Studio for Google Slides
    Turn your Google Slides presentations into animated GIFs and videos for uploading to YouTube