Always Add Disclaimer Statements to Business Email Messages

If your email ID is different from your own name, it will be a good idea to have a signature entry with your name and position in the company. You should own up responsibility for what you are writing. Do not write anything you would not say in public. There is nothing like total privacy in email communication.

This is where you need to use a disclaimer with every message. [Email disclaimers are statements that are either prepended or appended to e-mails.] If someone in your company sends messages that are racist or otherwise offensive, the company has to answer for it. The disclaimer can reduce the company’s risk, if it includes a statement that the employees of the company have been instructed not to send offensive material in their messages.

Your company should frame an email policy and train the employees to abide by the guidelines laid down. By doing this, who knows, you may be avoiding costly defamation suits. Link.

Email Etiquette Rules

Amit Agarwal

Amit Agarwal

Google Developer Expert, Google Cloud Champion

Amit Agarwal is a Google Developer Expert in Google Workspace and Google Apps Script. He holds an engineering degree in Computer Science (I.I.T.) and is the first professional blogger in India.

Amit has developed several popular Google add-ons including Mail Merge for Gmail and Document Studio. Read more on Lifehacker and YourStory

0

Awards & Titles

Digital Inspiration has won several awards since it's launch in 2004.

Google Developer Expert

Google Developer Expert

Google awarded us the Google Developer Expert award recogizing our work in Google Workspace.

ProductHunt Golden Kitty

ProductHunt Golden Kitty

Our Gmail tool won the Lifehack of the Year award at ProductHunt Golden Kitty Awards in 2017.

Microsoft MVP Alumni

Microsoft MVP Alumni

Microsoft awarded us the Most Valuable Professional (MVP) title for 5 years in a row.

Google Cloud Champion

Google Cloud Champion

Google awarded us the Champion Innovator title recognizing our technical skill and expertise.

Email Newsletter

Sign up for our email newsletter to stay up to date.

We will never send any spam emails. Promise.