Share Files in Google Drive without Email Notifications

S
Published in: Google Apps Script - Google Drive

The File.addViewer or File.addEditor methods of Google Apps Script allow you to share files in Google Drive programmatically. These methods will however always send an email notification to the person with whom the file is being shared.

If you would like to share a file in Google Drive silently without sending them an email notification, the advanced Google Drive API can help. The Permissions.insert method lets you specify sharing permissions for a file. The role can be either owner, writer or editor. The additionalRoles[] should be sent to commenter to add someone as a commenter.

When calling Drive.Permissions.insert, specify the advanced option “sendNotificationEmails” to “false”. You’ll have to enable this however in your Google Apps Script project.

 Drive.Permissions.insert(
   {
     'role': 'writer',
     'type': 'user',
     'value': 'bob@example.com'
   },
   fileId,
   {
     'sendNotificationEmails': 'false'
   });

The method can be used to disable email notification when sharing folders too.

var folderid = folder.getId();

folder.setSharing(accessinfo, permissioninfo);

if (editors.length > 0) {
  for (var i = 0; i < editorsemails.length; i++) {
    Drive.Permissions.insert(
      {
        'role': 'writer',
        'type': 'user',
        'value': editorsemails[i]
      },
      folderid,
      {
        'sendNotificationEmails': 'false'
      });
  };
};

if (viewers.length > 0) {
  for (var i = 0; i < viewersemails.length; i++) {
    Drive.Permissions.insert(
      {
        'role': 'reader',
        'type': 'user',
        'value': viewersemails[i]
      },
      folderid,
      {
        'sendNotificationEmails': 'false'
      });
  };
};
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Published in: Google Apps Script - Google Drive

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Web Geek, Google Developer Expert
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Amit Agarwal

Amit Agarwal is a Google Developer Expert in Google Workspace and Google Apps Script. He holds an engineering degree in Computer Science (I.I.T.) and is the first professional blogger in India. He is the developer of Mail Merge for Gmail and Document Studio. Read more on Lifehacker and YourStory

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