How to Receive Push Notifications for Google Forms on your Mobile Phone

Written by Amit Agarwal on Dec 3, 2018

The Google Form Notifications add-on sends the form data in an email message each time a respondent submits your Google Form. The add-on can also send automated emails to form respondents as soon as they complete your Google Form.

The email notifications add-on for Google Forms can also send push notifications to your mobile phones and tablets as well. That means when respondents complete and submit your online Google Form, you’ll instantly get a real-time notification (sample) on your iPhone or Android phone.

The rich push notifications on your mobile can include answers from the Google Form as well as a link to the submitted form so you can view the form answers on your mobile device directly.

A fast response time is a key to success, especially in areas like customer service and closing sales leads, and mobile notifications will ensure that your important form entries are never lost in the daily deluge of emails.

Setup Mobile Notifications for Google Forms

It takes a few easy steps (video tutorial) to get up and running.

  1. Install the Email Notifications for Google Forms from the Google add-on store.
  2. Install the IFTTT mobile app on your Android or iPhone. It will work on the iPad and Android tablets as well.

Next, we need to create a connection between our Google Form and the IFTTT app so that mobile notifications are triggered on the mobile phone immediately after the form is submitted.

1. Configure IFTTT

Open ifttt.com on your desktop and create a new applet. Choose the Maker Webhooks service for if-this condition and select the “Receive a web request” trigger. Set the Event name as the name of your Google Form.

For if-this-then-that action, choose Notifications as the service and choose either “Send a notification from IFTTT app” or “Send a rich notification”. Choose the latter if you want to include the form response URL in the notification that can directly view on the mobile phone.

On the next screen, put {{Value 1}} in the Title field, {{Value 2}} for Message and {{Value 3}} for Link URL. Click the “Create Action” button and then press “Finish” (this is important) to make your IFTTT applet live.

2. Configure Google Forms

Open any Google Form, go to the Add-ons menu, choose Email Notifications and then select Mobile Notifications. Enter the Event name, the IFTTT key, and the notification text. You can put any {{form field name}} in the text and these will be replaced with actual values filled by the user.

That’s it. Click the Test button to test the connection between the form and your mobile phone. If it works, click Save to enable mobile notifications.

Google Forms - Mobile Notifications

If you have multiple Google Forms, you need to create separate IFTTT applets for each form and the event name should be unique for each applet.

Internally, when someone submits your form, the Google Addon triggers and sends a web request to the IFTTT service which in turn pushes the notification to your mobile device.

Troubleshooting Mobile Notifications

  • Ensure that your mobile is connected to the Internet.
  • The event name in the applet should match the event name in the form configuration.
  • You are logged into the IFTTT app on your mobile phone.
  • Check the activity log to ensure that notifications are getting sent.

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