Record Your Travel Expenses for Reimbursement Using Email

You are on a business trip and all the expenses (including accommodation, meals, parking, etc) will be reimbursed by the company. The only problem is how to gather and keep track of all these expenses assuming you don’t carry a laptop with Excel all the time.

Here’s some help in the form of Xpenser - a free web based tool that will help you record all expenses incurred through email.

Say you spend $5 for a metro ticket from Manhattan to Times Square. You can compose an email addressed to _e@expenser.com_ with the following subject:

Travel $5 Metro from Manhattan to Times Square, NYC [Category Amount Description]

Send this email from your mobile phone (or computer) and it will be recorded in the Xpenser web database almost instantly. The first field (category) may help you separate your private and business related expenses.

You can also add expenses (or modify existing ones) online using the web interface. Xpenser will then create an expense report for you to reclaim the travel expenses at the end of the trip. Simple and handy.

And if you are based in US, you can also use SMS text messages or even voice mail to file travel expenses in Xpenser.

Related: Use Digital Camera for Travel Receipts

Amit Agarwal

Amit Agarwal

Google Developer Expert, Google Cloud Champion

Amit Agarwal is a Google Developer Expert in Google Workspace and Google Apps Script. He holds an engineering degree in Computer Science (I.I.T.) and is the first professional blogger in India.

Amit has developed several popular Google add-ons including Mail Merge for Gmail and Document Studio. Read more on Lifehacker and YourStory

0

Awards & Titles

Digital Inspiration has won several awards since it's launch in 2004.

Google Developer Expert

Google Developer Expert

Google awarded us the Google Developer Expert award recogizing our work in Google Workspace.

ProductHunt Golden Kitty

ProductHunt Golden Kitty

Our Gmail tool won the Lifehack of the Year award at ProductHunt Golden Kitty Awards in 2017.

Microsoft MVP Alumni

Microsoft MVP Alumni

Microsoft awarded us the Most Valuable Professional (MVP) title for 5 years in a row.

Google Cloud Champion

Google Cloud Champion

Google awarded us the Champion Innovator title recognizing our technical skill and expertise.

Email Newsletter

Sign up for our email newsletter to stay up to date.

We will never send any spam emails. Promise.